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APCO/NENA General Meeting Prescott Arizona September 19, 2008
Officers Present: Scott Tillman, APCO President Mark Schroeder, President Elect Karen Allen, Vice President Paty Joy, Executive Council Sheila Blevins, Secretary Toni Rogers, Member at Large
Liz Graeber, NENA President Ellen Anderson, 2nd Vice President Barbara Jaeger, Treasurer
Meeting was called to order by Scott Tillman.
Treasurers Report: APCO – None as Patty Spencer was absent.
NENA – Barbara Jaeger Balance as of Jun3 21, 2008 $29, 170.16
Training Committee Report – Sheila Blevins The state training conference planning is well underway for our January 7-9, 2009 event. The event is to be held that the Tucson Hilton East Hotel. There hotel has recently gone through a thorough upgrade and the facility is very nice. Toni Rogers spoke of the vendor hall and the ability with this facility to incorporate areas of the lobby for overflow. Sheila brought forward a proposal, supported by the training committee, to contract the registration and payment function to a company called Cvent. This company provides for true online registration and payment and can be utilized by the vendors as well. The contract would be for two years at $3000 a year to include 200 registrations. There is a fee for each additional registrant over 200. Sheila Blevins made a motion to contract with Cvent for registration services for a period of two years at $3000 a year. Liz Graeber 2nd the motion. There were some questions and discussion. Scott Tillman called for a vote, the motion carried unanimously.
Executive Council – Pat Joy Pat gave a brief overview of the activities that occurred at the National Convention in Kansas City. Pat briefed the members on the SGI initiative, the failed vote at national and the activities the National Committee reformed by President Fisher as the Strategic Governance Implementation committee which is now head by past president Carter. Pat also covered the change in designation of the National Chapter to a 501C3 organization and the expected savings of nearly $70,000 in tax preparation fees related to the change.
NENA Executive Board – Barbara Jaeger Barbara briefed on the activities occurring at the national level including the appointment of a new CEO. Barbara added to the conversation regarding the SGI and how the structure proposed for APCO has already been adopted by NENA with great success. The change has allowed the Board to deal with National issues rather than spending time on issues such as personnel. NENA is negotiating the ENP magazine contract. Currently NENA is not receiving any revenue from the magazine and is seeking to change that. Barbara briefed the membership on the IP enabled Act passed in a joint effort with NENA and APCO.
New Business – Liz Graeber The chapter voted at the last meeting to pursue the initiative of consolidating the governing boards of APCO and NENA. Liz presented the Constitution and Bylaws that had been proposed and posted for all to read and comment on. There was discussion and thanks given to Liz for working hard to consolidate and present the updated C & Bs. Liz made a motion that the Chapter accept the proposed Constitution and Bylaws and move towards consolidating the Boards of Arizona NENA and APCO, leaving in place the special projects that each chapter currently supports, i.e. ENP scholarships for NENA. Ellen Anderson 2nd. There was discussion regarding the ENP scholarships and it is understood that they stay in place as well as the filling of the Board positions. A vote was called for by Scott Tillman, the motion passed unopposed.
Liz Graeber has been asked by APCO President Scott Tillman to head the nominations committee to fill the current Board positions. It is understood that all board positions are open for election. The chairs for the Chapters are now:
President – 1 year 1st Vice President – progresses to President 2nd Vice President – progresses to 1st Vice Treasurer – maintains separate books for NENA / APCO. - 3 years Executive Council - 3 years Secretary - 3 years Member at Large - appointed yearly Commercial Member – appointed by President yearly
Nominations for these positions are to be sent to Liz Graeber no later than October 12th. Voting will take place at the December 19th meeting with installation of officer to occur at the State Training Office.
Senior Members – Pat Joy
Pat had been asked by President Tillman to research our Chapter and identify those members that qualify for senior membership. Pat was able to identify nine members to submit for senior membership designation: Scott Tillman, Sheila Blevins, Tami deRuiter, Karen Allen, Liz Graeber, Barbara Jaeger, Dan Morelos, Mark Schroeder, Tony Tricoci. These names have been submitted to the credentials committee and will be presented this designation at the Awards Dinner at the State Training Conference in January.
Meeting was adjourned.
Respectfully submitted Sheila Blevins, Secretary
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