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Arizona APCO/NENA General Meeting Casa Grande March 20, 2009
Meeting called to order 1017 by Mark Schroeder.
Introductions: 17 people present.
Approval of Minutes: Motion by Liz Graeber, 2nd by Scott Tillman.
Reports: Treasurer Patty Spencer NENA 28,850.65 includes ENP Scholarships. Training Account $4,976. General Account $32,000 with some checks outstanding unknown specific numbers as the books are currently with the Accountant for audit. Money Market Account $5670. Sandy Gilstad announced that the books had been audited and passed. The CPA advised we have to file a tax report with the IRS. That report will be filed by the CPA who audited the books once the Tax ID numbers are provided to him.
Executive Council Pat Joy. Report is attached. The Arizona chapter would like to advocate to the National level for a joint National Conference with NENA. The number of Chapters that are combining seems to be on the increase. The Las Vegas Chapter is looking for volunteers for the national conference. If you are going and can volunteer you will get a day pass for the conference. The events will be changed a little bit this year. The opening of the exhibit hall will be Sunday evening. There may be some changes this year in the schedule due to budget constraints. There was a Western Region consortium meeting at the midyear Executive Council meeting. There were two formal proposals presented on how the Western Regional should be decided. The Nevada proposal, which was adopted, is to break the Western region into 4 sub-regions with the Western Region conference floating between those regions. At the National Conference there will be a drawing to determine the beginning location for Western Regional meeting. There is still a group within the consortium that is pushing to return to the bid process to award the meeting. Pat has asked for direction from the Chapter on how to vote in August regarding the award of the Western Regional meeting. Pat believes that this will have been the last mid-year meeting of the Executive Council. The Strategic Governance Initiative has progressed to the point where Pat believes it will assume the role of governing the day-to-day operations of the organization therefore eliminating the need for a midyear Executive Council meeting. Pat believes this will occur at the National Conference in August in Las Vegas.
At the Executive Board Meeting we discussed the addition and definition of the Chapter Committees.
Call to Vendors
State Training Conference Report Sheila Blevins The State Training conference planning is ongoing. Sheila, Tonia Rogers and Julie Heimkes have visited four sites in the Phoenix area and are currently reviewing proposals in an effort to select the site of the next State Training Conference. The Conference will be moved from January to July in order to take better advantage of the summer prices available from the resorts.
There was discussion on who was attending the National Conferences for APCO and NENA. Sandy Gilstad will attend National NENA on behalf of the Chapter. Since the Chapter has no financial obligations this year to send a representative to National APCO, discussion centered on sending the Treasurer to the National show since it was so close this year. Pat Joy made the motion to send Treasurer Patty Spencer to the National APCO Conference in Las Vegas. 2nd by Liz Graeber. Motion carried.
Technical Operations Mark Schroeder The committee has received two applications in the last month for coordination. The spectrum is limited at this time. The 800 and 700 Regional Chairs held 2 training sessions and then a joint meeting at the Winter Summit to more officially bind the groups together.
APCO/NENA membership roster shows 104 people have not reapplied for membership with APCO. Pat Joy will chair the Membership Committee to try to address decreasing membership.
The Board has discussed the addition and definition of new committees to follow the by-laws. The Board will be looking for volunteers to staff these new committees. The Committees the Board identified are: Membership EMS/FIRE Technical Support 9-1-1 Commercial The Board is looking for a letter of interest as well as a letter of employer support for participation on the committees. There will be a line item funding the various committees.
ENP Scholarships Pat Joy clarified the award of the scholarship program. There is an error on the NENA website indicating only two testing times. There are 4 test times in a year so the Board clarified that the scholarship will be available throughout the year to be used with any of the 4 test times for new or renewal designations. Pat Joy moved that we purchase a study manual for the Chapter to use as a resource for members studying for the test. Mark Schroeder 2nd. The motion carried.
The Board would like for Barbara Jaeger to chair the 9-1-1 committee. Discussions with her will be forthcoming to see if she will agree to chair this committee.
The AARC would like to have the afternoon of the General Meeting dates to host their meetings. That discussion carried and notification was made that the AARC meetings will occur after the lunch break of the General Meetings.
Future Meeting Locations. June 19 Phoenix Area. Sandy Gilstad will advise of the location. September 18 Picnic at Gold Water Lake. December 18th Yuma.
Pat Joy provided a reminder of Telecommunicator Week in April.
Interagency Report Scott Tillman Sedona Fire district offered to be the administrator to produce a training program on the Arizona Interoperability radio system. There is significant equipment out there to support interoperability however the training has been lacking. Grant funding was obtained to support training. During the recent Coyote exercise in Phoenix, the system worked well and the exercise exposed some situations in which the system did not work. Documentation of the system is growing with each exercise.
Call to the Audience. Maricopa building process has been put on hold due to budget constraints.
Pat Joy PCWIN There were two responses for the RFP for radio, data network. The recommendation for the award of the RFP is Motorola. The process has been ongoing for three years. A building has been purchased to combine or co-locate two primary PSAPs, City of Tucson and Pima County Sheriffs, is moving forward. The work has started with an architect on how to make those agencies fit in the building. This will facilitate a Pima County Fire Dispatch. The project is already well over budget. The Data portion has already been eliminated from the project with the hopes of deferring those funds towards the radio portion of the project. Interoperability radio functions for all emergency services in Pima County will be on one radio system.
Peoria cutover is May 1. The RWC consists of Tempe and several other agencies. The TRWC has been formed and the Board has met. The first budget meeting will occur within the next week. Chief McGregor or Mark Schroeder offered support to try to answer any questions on governance.
Mark Schroeder is working to try to bring a representative from Mexico to discuss their National Communications/9-1-1/CAD system. They have a very advanced, integrated system and Mark feels that we would all benefit from this type of presentation.
Chandler has signed the governance to joint the Phoenix Radio system. CAD/RMS/Field Reporting side and are beginning a contract negotiation. Its a busy time with all the new systems coming in.
Motion to close the meeting and the meeting is adjourned at 10:45.
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