APCO-NENA Meeting—General, July 19, 2002

Meeting called to order at 1010 A.M. by Liz Hunt, Arizona APCO President.

The meeting was started with a Treasurer’s Report from Jean Maiocco, the Arizona Treasurer for APCO.

Membership Dues $4,042.80

Contingency $ 409.01 (Project 25 Booth at Western Region)
Corporate Renew $ 10.00
Gifts/Donations $ 312.15
Lunch Meetings $ 214.69 (Exec Council)
Nat’l Conf Reg $ 498.00 (Nashville for Pres & Sec)
PO Box Rental $ 55.00
WRC Registration $ 800.00 (4 Chapter winners)
Exe Council $ 737.00
Website $ 223.70

Checking Account Balance 7-19-02 $5,255.87

Savings Account Balance 7-19-02 $2,030.84

The Treasurer’s report for Arizona NENA was given by Mary Dysinger-Franklin:

Previous Balance January 18, 2002 $4760.04

Checks

Wells Fargo (Savings Bond) $ 50.00
AZ APCO (WR registration) 175.00
AZ Corp Commission 10.00
AZ APCO (shared expenses) 134.56

Subtotal $ -369.56

Deposits:

Chapter Dues $1135.00

Subtotal $1135.00

Balance $5525.48

• We next heard from Joe Noce on the Executive Council

Project 37 will be finalized this year.

Project 40 is getting kicked off, staffing issues. You will be meeting in Nashville to get that project started, how many people you need for your workload. Recruitment and more importantly, retention. There will be a meeting on homeland defense in Nashville, it will be a good meeting to attend in Nashville.

• From Sam Bass on Technical Operations Committee:

Arizona APCO Frequency Advisor Activity Report, Period May 25 through July 19, 2002

Applications Processed:

Public Safety 08 Pending 01

IMSA Concurrences 05

NSPAC Concurrence 01

Total 13

Man Hours Expended:

Applications

Sam 15

Scott 10

Data Correction 08

New Frequency Search 12

Total 45

It is with heavy hearts that we announce Sam’s intention to retire as our Frequency Coordinator. He will be sorely missed, but we hope that his participation in APCO will continue for a long time.

He is looking for a replacement that APCO AFC in Florida will approve. He has one prospect, but that person has not made up his mind yet.

• Scott Tillman for Inter-Agency:

Interoperability is of paramount concern. Will probably roll all the committees into one: the UHF/VHF, 700 MHz and 800 MHz. The committees will have to make some kind of an operational committee. We will keep you posted on process. We have the 700 MHz, PSCC scheduled for the last week in August.

• Susan MacFarlane for Western Regional Report:

While we were not as profitable as we had hope, we still made money, and everyone had a great time. Many thanks to all the committee members and the volunteers, we couldn’t have done it without you!

Below is the reviewed financial statement together with the accountants review report.

For the period June 7, 2000 to April 30, 2002.

To the Board of Directors

Association of Public Safety Communications Officials International, Inc. – Arizona Chapter

I have reviewed the accompanying statement of cash receipts and disbursements of the 2002 Western Regional Conference and Exposition of the Association of Public Safety Communications Officials International, Inc. – Arizona Chapter for the period of June 7, 2000 to April 30, 2002, in accordance with Statements on Standards for Accounting and Review issued by the American Institute of Certified Public Accountants. All information included in this financial statement is the representation of the Chairman and Committees of the 2002 Western Regional Conference and Exposition of the Association of Public Safety Communications Officials International, Inc. – Arizona Chapter. The financial statement has been prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principals.

A review consists primarily of inquires of Organization personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statement taken as a whole. Accordingly, I do not express such an opinion.

Based on my review, I am not aware of any material modifications that should be made to the accompanying financial statement in order for it to be in conformity with the cash basis of accounting, as described in Note 2.

Paul D. Peterson, P.L.C.
Certified Public Accountant
July 10, 2002

Association of Public Safety Communications Officials

International, Inc. – Arizona Chapter

2002 Western Regional Conference and Exposition

Statement of Cash Receipts and Disbursements

For the Period June 7, 2000 to April 30, 2002

1. ORGANIZATION

The membership of Association of Public Safety Communications Officials, Inc. – Arizona Chapter is comprised of dispatchers and communication personnel from law enforcement agencies throughout the state of Arizona. The Organization was formed to educate its members and the public in general as well as to promote communication, resolve technical issues and give recognition to members who excel in the performance of their duties.

2. BASIS OF ACCOUNTING

The accompanying financial statement has been prepared on the cash receipts and disbursements basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principals. Under that basis, the only asset recognized is cash, and no liabilities are recognized. The cash receipts and disbursements basis differs from generally accepted accounting principals because of the effect of outstanding uncollected revenue, and unpaid obligations at the date of the financial statement is not included in the financial statement. On April 30, 2002, the Organization had registrations receivable of $2,375.00.

3. INCOME TAXES

Association of Public Safety Communications Officials International, Inc. – Arizona Chapter is exempt from payment of federal income taxes under Section 501(c)6 of the Internal Revenue Code. Accordingly, no federal or state taxes are paid.

She received a call from Pinetop-Lakeside for a TDD class, they charge $30 per student, which will defer the costs. Date and location to be announced.

• From Susan MacFarlane, Chair of the National Telecommunicator Week:

The impact of September 11 will never be forgotten, therefore we will focus on National Telecommunicator’s week – help honor the people that work in the industry. Susan will be working to get publicity and such for our state.

• From Karen Allen:

We are having a chapter dinner again in Nashville, sign up is on the web site.

• From Andy Lacy , Commercial Member for Motorola:

He brought with him a couple of brochures (what’s on everyone mind in disaster preparedness and interoperability) and how Motorola is handling it.

• From Doug Buxbaum with Durham Communications:

From the consoles to the chairs, Durham can get you what you need with furniture. They represent both IP and Mobile Net, if you need anything, give them a call.

• Lisa Sheridan is the new data base manager with Qwest, she took Penelope’s place.

Elections were held for the Board Members of APCO.

There were no nominations from the floor. Pat Joy motioned that the nominations be accepted as is. 2^nd’d by the majority.

Your new Board Members for Arizona APCO for 2002-2003 are as follows:

Chapter Treasurer
Jean Maiocco
Phoenix Fire Department

President Elect
Tami deRuiter
City of Phoenix Police Department

All business brought before the assembled group having been taken care of a motion to close was brought forth by Les Jones. The motion was seconded Robert Frey. Motion carried. Meeting adjourned at 1045.

Respectfully submitted,

Susan Loll
Arizona APCO Secretary