APCO/NENA EXECUTIVE BOARD MEETING

September 21, 2007

GOLDWATER LAKE

 

ATTENDANCE

 

Erika Wilson NENA President

Liz Graeber NENA 1st Vice President

Sandra Gilstad NENA 2nd Vice President

Scott Tillman APCO President

Brian Tobin APCO President Elect

Karen Allen APCO Vice President

Sheila Blevins Secretary

Patty Long-Spencer APCO Treasurer

Pat Joy APCO Executive Council

 

Sheila Blevins State Training Conference Chair brought forward the request to host a NENA certification course during the State Training Conference.  Sheila presented the payment options for hosting a course.  Discussion followed regarding the type and length of the possible course offered.  Following the discussion, Liz Graber motioned that the Chapter sponsor a NENA training course to be offered in conjunction with the State Training Conference and that the Chapter pay the 4 thousand dollars up front and combine the cost of the course with the entrance for the Conference.  Brian Tobin 2nd the motion. The motion carried.

 

Patty Long-Spencer brought forward the concerns regarding not having received the books from past Treasurer McNemee yet and the fact that they had not been audited.  The decision of the Board was for the books to be given to Liz Graber who would transport them to the CPA to conduct the audit and then turned over to Patty.  Patty asked to purchase software to better handle the finances of the organization.  After some discussion by the board, it was agreed that the software should be purchased.  Pat Joy motioned that accounting software, similar to Quick Books, be purchased for use by the Treasurer.  Brian Tobin 2nd the motioned, the motioned carried.

 

After the discussion and motion for the software was completed, Liz brought forward the idea that it may be beneficial for the Chapter to purchase a laptop specifically to house the Treasurer information.  The theory being that then the laptop, with all monetary information could then be passed on with the succession of the chair.  The Board discussed the idea, weighing the pros and cons.  Pat Joy moved to buy a laptop for APCO Treasurer to include the necessary software for budgetary management.  Scott Tillman 2nd the motion.  The motion carried.

 

Sheila brought forward the adoption of a budget.  A copy of last year’s budget (pg 1) (pg 2) was passed around.  After discussion regarding the need to change the budget, it was decided that the Board would start with last year’s budget and make any adjustments necessary as the year progressed.  Patty Long-Spencer made the motion to accept the 2006-2007 budget for 2007-2008 budget year and Pat Joy 2nd the motion.  The motion carried.

 

Sheila brought forward the discussion regarding the State Conference committee’s desire to pursue hosting a Western Regional Conference.  There was discussion regarding the pros of renewing the coffers and how profitable a Western Regional can be.  Sheila advised that the current chairs have expressed and interest in starting the process and advised that there would be initial costs with sending a group to New Mexico’s Western Regional in March to made the bid.  Brian Tobin made the motion to move forward with the research and planning of hosting the 2012 Western Regional, identifying the committee chairs and traveling to New Mexico to present the bid.  Pat Joy 2nd the motion. The motion carried. 

 

There was discussion by the Board regarding the topic of combining the Executive Boards of the Arizona Chapter’s of APCO and NENA.  There appears to be an issue in finding candidates to fill the Board Chairs for each Chapter.  The discussion followed that we act in a unified effort for Training and Meetings so therefore we could unify our Boards.  Liz Graber agreed to research other chapters who have successfully consolidated their Boards and report back and the November conference call.  The topic was tabled until the next meeting. 

 

Scott Tillman brought forward his desire to see NIMS training incorporated into the State Training Conference.  Scott also advised he would like to see the conference advertised soon on the APCO and NENA list services as well as through ACJIS.   Sheila advised that once the basic topics were set, the announcements would go out. 

 

The meeting dates and general locations for the year were set:  December 14 will occur in the Phoenix area.   March 21 will occur in the Tucson area. June 20 will occur in Northern Arizona and the September meeting will be the Prescott picnic. 

 

The Executive Board conference call was set for November 8th at 10 AM.

 

Attached to these minutes is a copy of the Budget for 2006-2007 that was accepted by the Executive Board.