2009 ARIZONA APCO/NENA STATE TRAINING CONFERENCE

 

 

 

 

 

 

Thursday, January 8, 2009 – Exclusive Vendor Show

9:00 AM – 2:00 PM

 

Vendor Hall Table Rental Information

            Vendor Hall opens at 7:00 AM for set up on Thursday, January 8, 2009

            Vendor booths must be taken down by 3:00 PM on Thursday, January 8, 2009

 

Table Prices:

            $400.00 per table

                        Table includes two (2) name badges for day attendance (includes box lunch)

                        Table skirting provided, along with two chairs and electrical outlets

                                    Additional day passes may be purchased, if needed

 

Vendor Sponsorships

 

            GOLD Sponsor - $3,000.00

      • Includes two (2) tables in the Vendor Hall
      • Four (4) full conference registrations (includes all Conference meals)
      • Specific sponsorship of a Conference event with Company logo featured on all event signage as the event sponsor
      • Special recognition at Thursday Night’s Awards Dinner
      • One (1) reserved table at Thursday Night’s Awards Dinner
      • Sponsor’s logo featured prominently in all Conference literature and on the Conference web site

 

            SILVER Sponsor - $2,000.00

      • Includes two (2) tables in the Vendor Hall
      • Four (4) full conference registrations (includes all Conference meals)
      • Specific sponsorship of a Conference event with Company logo featured on all event signage as the event sponsor
      • Special recognition at Thursday Night’s Awards Dinner
      • Sponsor’s logo featured prominently in all Conference literature and on the Conference web site

 

BRONZE Sponsor - $750.00

·         Includes one (1) table in the Vendor Hall

·         Two (2) vendor day passes (includes box lunch)

·         Two (2) dinner tickets for the Thursday Night Awards Dinner

·         Sponsor’s logo featured in Conference literature and on the Conference web site

 

           

            Booths are assigned on a first come, first serve basis (floor plan).  Aisle and end tables fill up quickly, so reserve space early.  No exhibitor will be allowed in the Vendor Hall prior to receipt of the full payment.  The Vendor Chairperson reserves the right to relocate the exhibit areas for the benefit of the exhibitor or for the betterment of the Arizona APCO-NENA Association.  No exhibitor shall assign, sublet or share their rented space without the consent of the Vendor Chairperson. 

 

Vendor Registration Document
Word    .pdf
 

Vendor Registration Form
Word  .pdf

(online credit card payments are not available yet)

 

                Vendors are responsible for arranging shipping to and from the Arizona APCO-NENA State Training Conference host venue.  Exhibitors will also need to work directly with the host hotel, the Tucson Hilton East, to arrange any special deliveries or other vendor needs.

 

Each exhibiting firm agrees to comply with all Federal, State and local laws and ordinances applicable to the leased space and also such rules and regulations as deemed necessary by the Vendor Chairperson and/or the Vendor Hall facility.  All matters not covered by these regulations are subject to the final decision of the Conference Chairperson.  The exhibiting firm or its representative who fails to observe these conditions may be excluded from the exposition without refund.

 

                In the event a vendor needs to cancel their table rental, cancellations must be made via written correspondence to the Vendor Chairperson prior to December 20, 2008 for a full refund.  Cancellations made after December 20, 2008 will not be issued a refund. 

 

                All displays must be erected and open for viewing by the date and hour of Vendor Hall opening.  In the event the vendor/exhibitor fails to install their display within the time limit set for the opening of the Vendor Hall, the Vendor Chairperson shall have the right to take possession of said space and resell all or part thereof.  Likewise, the deadline for removal of Vendor Hall displays will be firmly enforced.  In the event vendor materials are still in the Vendor Hall after the required take down time, the Conference Chairperson reserves the right, with no liability for damage, spoilage or loss, to have the materials dismantled, cleared and stored; with the work done at the sole expense of the vendor. 

               

                At all times, every person, including temporary exhibitor representatives, must wear an identifiable and acceptable Arizona APCO-NENA State Training Conference badge.  During open Vendor Hall hours, the exhibitor’s table must be staffed.  No admittance into the Vendor Hall will be allowed outside the designated hours, unless special permission is granted by the Vendor Chairperson.  Only the vendor of an assigned space or Conference staff may be permitted to enter said space.  At the Conference Chairperson’s discretion, exhibitors violating this rule may be immediately expelled from the remainder of the Conference without refund of any portion of the registration fee.  Photography will be limited to open Vendor Hall hours and pictures may only be taken from the aisles.  The only exceptions are photos taken by Conference staff or exhibitors taking pictures of their own booths.

 

We are also looking for donations of raffle prizes.  Please contact Tonia Rogers at trogers@tollesonaz.org or at 602-361-8696 if your company would like to donate a raffle prize.